How To Filter In Pivot Table?

How to Filter in a Pivot Table

Pivot tables are a powerful tool for summarizing and analyzing data. They can be used to quickly and easily create charts and graphs, and to identify trends and patterns. However, pivot tables can also be used to filter data, which can be a great way to find the information you need.

In this article, we will show you how to filter a pivot table in Excel. We will cover the following topics:

• What is a pivot table filter?
• How to add a filter to a pivot table
• How to use a filter to find specific data
• How to remove a filter from a pivot table

By the end of this article, you will be able to use pivot table filters to quickly and easily find the information you need from your data.

What is a pivot table filter?

A pivot table filter is a way to restrict the data that is displayed in a pivot table. This can be done by filtering on a specific column, or by filtering on multiple columns. For example, you could filter a pivot table on the “Product Name” column to only show data for a specific product, or you could filter on the “Product Name” and “Sales” columns to only show data for a specific product that has sold a certain amount.

How to add a filter to a pivot table

To add a filter to a pivot table, you can use the following steps:

1. Right-click on the column that you want to filter.
2. Select “Filter” from the menu.
3. Select the criteria that you want to use to filter the data.

For example, to filter a pivot table on the “Product Name” column, you would right-click on the “Product Name” column and select “Filter”. Then, you would select the product name that you want to filter the data on.

How to use a filter to find specific data

Once you have added a filter to a pivot table, you can use it to find specific data. To do this, you can use the following steps:

1. Click on the filter button for the column that you want to filter.
2. Select the criteria that you want to use to filter the data.
3. Click on the “OK” button.

The pivot table will be updated to show only the data that matches your criteria.

How to remove a filter from a pivot table

To remove a filter from a pivot table, you can use the following steps:

1. Click on the filter button for the column that you want to filter.
2. Click on the “Clear” button.

The filter will be removed from the pivot table, and all of the data will be displayed.

Step	Action	Explanation
1	Select the pivot table	To filter a pivot table, you must first select it. You can do this by clicking on any cell in the pivot table.
2	Click the “Filter” button	The “Filter” button is located in the toolbar at the top of the pivot table. Clicking this button will open the “Filter” dialog box.
3	Select the field you want to filter	In the “Filter” dialog box, you can select the field you want to filter. The field you select will appear in the “Filter by” field.
4	Enter the value you want to filter by	In the “Value” field, enter the value you want to filter by. The values you enter will be used to filter the data in the pivot table.
5	Click the “OK” button	Clicking the “OK” button will apply the filter to the pivot table. The data in the pivot table will be filtered to only show the values that match the criteria you specified.

What is a Pivot Table?

A pivot table is a data summarization tool that allows you to quickly and easily analyze your data. It can be used to summarize data from a variety of sources, including spreadsheets, databases, and online data sources.

Pivot tables are created by pivoting your data, which means rearranging it so that you can view it in different ways. For example, you could pivot your data so that you see the total sales by product category, or the average sales by salesperson.

Pivot tables are a powerful tool for data analysis because they allow you to quickly and easily see trends and patterns in your data. They can also be used to create visualizations, such as charts and graphs, that can help you to communicate your findings to others.

To create a pivot table, you first need to select the data that you want to summarize. You can then choose the fields that you want to appear in the pivot table, and the aggregation function that you want to use for each field.

Once you have created a pivot table, you can use it to filter, sort, and format the data. You can also create charts and graphs based on the data in the pivot table.

Pivot tables are a valuable tool for data analysis. They can be used to quickly and easily summarize data, identify trends and patterns, and create visualizations that can help you to communicate your findings to others.

How to filter a Pivot Table by one field

To filter a pivot table by one field, you can use the following steps:

1. Click on the field that you want to filter.
2. In the Filter dialog box, select the criteria that you want to use to filter the data.
3. Click OK.

The pivot table will be filtered to show only the data that meets the criteria that you specified.

For example, to filter a pivot table by product category, you would follow these steps:

1. Click on the Product Category field.
2. In the Filter dialog box, select the product category that you want to filter the data by.
3. Click OK.

The pivot table will be filtered to show only the data for the product category that you selected.

You can also filter a pivot table by multiple fields. To do this, simply select the fields that you want to filter by, and then click OK in the Filter dialog box.

For example, to filter a pivot table by product category and salesperson, you would follow these steps:

1. Click on the Product Category field.
2. In the Filter dialog box, select the product category that you want to filter the data by.
3. Click Add Field.
4. Click on the Salesperson field.
5. In the Filter dialog box, select the salesperson that you want to filter the data by.
6. Click OK.

The pivot table will be filtered to show only the data for the product category and salesperson that you selected.

You can also use the Filter button to filter a pivot table. To do this, click on the Filter button, and then select the criteria that you want to use to filter the data.

For example, to filter a pivot table by product category, you would follow these steps:

1. Click on the Filter button.
2. In the Filter dialog box, select the Product Category field.
3. Select the product category that you want to filter the data by.
4. Click OK.

The pivot table will be filtered to show only the data for the product category that you selected.

You can also use the Slicer feature to filter a pivot table. To do this, click on the Slicer button, and then drag the fields that you want to use to filter the data into the Slicer pane.

For example, to filter a pivot table by product category, you would follow these steps:

1. Click on the Slicer button.
2. Drag the Product Category field into the Slicer pane.
3. Select the product category that you want to filter the data by.

The pivot table will be filtered to show only the data for the product category that you selected.

Filtering a pivot table can be a helpful way to analyze your data and identify trends and patterns. By using the different filtering options available in Excel, you can quickly and easily create pivot tables that are tailored to your specific needs.

How to filter a Pivot Table by multiple fields

You can filter a Pivot Table by multiple fields by using the following steps:

1. Click the Filter button in the toolbar.
2. In the Filter dialog box, click the Add Field button.
3. Select the field you want to filter by.
4. Click the OK button.

The Pivot Table will be filtered by the selected field. You can clear the filter by clicking the Clear Filter button.

You can also filter a Pivot Table by multiple fields by using the following steps:

1. Right-click the field you want to filter by.
2. Select the Filter option.
3. In the Filter dialog box, select the values you want to filter by.
4. Click the OK button.

The Pivot Table will be filtered by the selected values. You can clear the filter by clicking the Clear Filter button.

How to use advanced filtering in a Pivot Table

You can use advanced filtering in a Pivot Table to filter by criteria that are not available in the Filter dialog box. To use advanced filtering, follow these steps:

1. Click the Advanced button in the toolbar.
2. In the Advanced Filter dialog box, select the Criteria Range and the Output Range.
3. In the Criteria section, enter the criteria you want to use to filter the Pivot Table.
4. Click the OK button.

The Pivot Table will be filtered by the selected criteria. You can clear the filter by clicking the Clear Filter button.

For more information on advanced filtering, see the [Microsoft Office documentation](https://support.microsoft.com/en-us/office/use-advanced-filtering-in-a-pivottable-d2f63905-c528-4c2e-9479-3960181f6105).

Filtering a Pivot Table is a great way to view and analyze your data. By using the techniques in this article, you can quickly and easily filter your Pivot Table by one or more fields, or by using advanced filtering criteria.

How do I filter a pivot table by one field?

To filter a pivot table by one field, follow these steps:

1. Click the field you want to filter in the pivot table’s field list.
2. In the Filter field, select the criteria you want to use.
3. Click OK.

The pivot table will be filtered to show only the data that meets the criteria you specified.

How do I filter a pivot table by multiple fields?

To filter a pivot table by multiple fields, follow these steps:

1. Click the first field you want to filter in the pivot table’s field list.
2. In the Filter field, select the criteria you want to use.
3. Click Add.
4. Repeat steps 1-3 for each additional field you want to filter.

The pivot table will be filtered to show only the data that meets all of the criteria you specified.

How do I clear a filter from a pivot table?

To clear a filter from a pivot table, follow these steps:

1. Click the field you want to clear the filter from in the pivot table’s field list.
2. In the Filter field, click Clear.

The filter will be cleared from the pivot table, and all data will be displayed.

How do I create a calculated field in a pivot table?

To create a calculated field in a pivot table, follow these steps:

1. Right-click the field you want to create the calculated field from in the pivot table’s field list.
2. Select Calculated Field.
3. In the Name field, type a name for the calculated field.
4. In the Formula field, type the formula for the calculated field.
5. Click OK.

The calculated field will be added to the pivot table’s field list. You can use the calculated field to filter or sort the data in the pivot table.

How do I export a pivot table to Excel?

To export a pivot table to Excel, follow these steps:

1. Click the File tab.
2. Click Export.
3. Select Excel.
4. Click Save.

The pivot table will be exported to a new Excel workbook.

In this blog post, we have discussed how to filter a pivot table in Excel. We have covered the following topics:

• How to filter a pivot table by one or more columns
• How to filter a pivot table by date
• How to filter a pivot table by text
• How to filter a pivot table by formula
• How to clear a pivot table filter

We hope that this blog post has been helpful. Please feel free to leave any comments or questions below.